Author Archives: Matrix IT Team

About Matrix IT Team

Matrix Business IT – a leading Managed IT Services provider.
Have you got strong enough Cybersecurity in place?

Have you got strong enough Cybersecurity in place?

The importance of cybersecurity can never be properly justified.

When it comes to protecting your business and the data that you have stored, it is important that you do everything you can to prevent cybercriminals from attacking. Research shows that more than half of board members recognise that cyber security threats are a top risk to their business but do not receive a sufficient amount of information or training on how to deal with that risk.

Most large businesses already know they are a prominent target for cybercriminals and have put measures in place to protect themselves and customers from attacks. Small businesses however should ensure they have defences in place as well. Although smaller in size, the overall benefit for the cybercriminal could be much larger by targeting a small business, so don’t rule yourself or your company out.

At Matrix, we act as your ‘outsourced IT department’, providing help to businesses in Portsmouth, Fareham, Southampton and across the Hampshire region. To find out on how we can help with your cybersecurity, please contact a member of our team on 01329 888444. Alternatively, email us at moreinfo@mtxit.com or complete the consultation form on our new website: https://www.mtxit.com.

 

Business Technology changes to make!

Business Technology changes to make!

Technology is ever-changing – as is the industry your business operates in. To stay-up-to-date and compete with your rivals, the latest and most powerful technology should be deployed to help gain the advantage over your fellow competitors. Here are some focus areas:

 

Communication Levels. Communication has (and always will) be important in any business concept, in fact in any real-life situation. Making sure your business has the most appropriate technology to communicate is key. This can come in the form of Microsoft Teams or SharePoint for example.

Collaboration. It is vital that employees and business partners work together. This helps you’re your business forward and bring new fresh ideas. New technology allows multiple personnel to edit on a single document at any one time, no waiting around for the last person to finish their work.

Strategy. Every business should have a strategic approach towards technology. This often means forming a liaison with a third party, such as an outsourced IT department. This can help both your short-term and long-term goals.

Continuity. You never know when the next thing could go wrong with your business. A data loss could occur at any time but using the most up-to-date technologies will help re-store your data immediately, reducing operating downtime. 

Security. Cybercriminals will always exist as they are constantly making breakthroughs into new technologies and software. New technologies have new and improved security measures in place.

 

At Matrix, we act as your ‘outsourced IT department’, providing help to businesses in Portsmouth, Fareham, Southampton and across the Hampshire region. To find out how we can help you make these business technology changes, please contact a member of our team on 01329 888444. Alternatively, email us at moreinfo@mtxit.com or complete the consultation form on our new website: https://www.mtxit.com.

Why your business should move to Microsoft Azure

Why your business should move to Microsoft Azure

Microsoft Azure is an ever-expanding set of cloud services to help your organisation meet your business challenges. It’s the freedom to build, manage, and deploy applications on a massive, global network using your favourite tools and frameworks. This can bring many benefits to your business such as:

 

Security. Azure offers easy logon for all users, whether you are logging in on a personal account or a business account. The single sign-in feature eliminates the problems that passwords tend to generate within a business and keeps everyone secure.

Flexibility. If your business needs more resources, with Azure you can spend more without messing about with your infrastructure. Everything is already set up and you pay for what you use.

Speed. Azure is exceptionally fast due to the fact that the connection is private and therefore does not go over public internet. It is faster than your regular internet connection.

Disaster Recovery. There is nothing worse than losing all of your data and resources. Luckily Azure has you covered to stop your business suffering both short term and long term, making sure you don’t lose the edge over competitors.

Practicality. Azure can be deployed and used anywhere whilst being integrated with everything from other Microsoft programmes to the IoT (Internet of Things).

 

At Matrix, we act as your ‘outsourced IT department’, providing help to businesses in Portsmouth, Fareham, Southampton and across the Hampshire region. To find out more about Microsoft Azure and how this would benefit your business, please contact a member of our team on 01329 888444. Alternatively, email us at moreinfo@mtxit.com or complete the consultation form on our new website: https://www.mtxit.com.

Disaster Recovery and Business Continuity Planning

Disaster Recovery and Business Continuity Planning

Business continuity planning (BCP) is the process of creating systems of prevention and recovery to deal with potential threats to a company. In its widest senses, any event that could negatively impact operations is included in the plan, such as supply chain interruption, loss of or damage to critical infrastructure.  This assessment is focused on the IT and data infrastructure of the company.

 

Disaster Recovery is more specific than business continuity planning but forms part of the BCP plan. This looks at recovery of specific business applications e.g. what happens if our server dies? We build Disaster Recovery around RPOs (Recovery Point Objectives) – the point in time from which you will recover your data, i.e. how much data can you afford to lose? And RTO (Recovery Time Objective) – how soon does a service or application have to be up and running again.

Having a Disaster Recovery plan minimizes your loss of profit should your business experience an event that wipes out important data or parts of your IT infrastructure.

At Matrix, we act as your ‘outsourced IT department’, providing help to businesses in Portsmouth, Fareham, Southampton and across the Hampshire region. If you think Disaster Recovery and Business Continuity Planning could benefit your business, please contact a member of our team on 01329 888444. Alternatively, email us at moreinfo@mtxit.com or complete the consultation form on our new website: https://www.mtxit.com.

Apprentices one year anniversary!

 

Exactly a year ago we announced that we had two new apprentices who had recently started with us. Fast forward 365 days and they are now an integral part of the team and are progressing really well. We can’t believe it has been one year already!

Watching them advance like they have has given us high hopes of their career in IT. As a company, we believe strongly in the apprenticeship approach and invest heavily into this process, congratulations to both Ben Hampton and Lewis Perkins.

Office Moves

Office Moves

 

Whether you’re moving to a bigger office across town or simply relocating to another part of the country, moving office will always be a handful. At Matrix, we provide a comprehensive office removals service that can be tailored to suit your individual requirements, helping you move your business effortlessly.

We understand that moving office can be a complicated process, especially if you need to continue operating while the move is in progress. We have a structured and reliable approach to moving your IT Infrastructure and communications and have moved numerous local businesses based in Fareham, Portsmouth and Southampton.

Moving Phone Systems as well as servers and your communications (such as your internet and email), can be difficult and time consuming.  Let us take away the hassle. We will liaise with any 3rd parties, ensure that emails and phone systems are moving effectively and efficiently whilst most importantly making sure you don’t miss a single call or email.

At Matrix, we act as your ‘outsourced IT department’, providing help to businesses in Portsmouth, Fareham, Southampton and across the Hampshire region. To find out more on how we can help your business move offices, please contact a member of our team on 01329 888444. Alternatively, email us at moreinfo@mtxit.com or complete the consultation form on our new website: https://www.mtxit.com.

The Importance and Methodology of Backing-up Data

The Importance and Methodology of Backing-up Data

Backing up your data is critical for any business. Would your business be able to continue running if it suffered a loss of data? Downtime and data loss can have a substantial cost to your business both financially and to your reputation, highlighting the importance of your business being prepared for such catastrophe.

 

It is not just cyber-attacks or hardware failure that can cause data loss either, although rare, natural disasters such as flooding can be the cause. No business is immune to data loss occurring and although you cannot prevent such events from happening, you can avoid the effects and consequences by backing your data up. Therefore, if your company suffered from data loss but your data was backed up before-hand, you can continue the day to day running of your company with minimal disruption.

Backing-up data may seem like a time-consuming process but is certainly something that business’ should take seriously. If your business suffers from data loss and the data is unrecoverable, then you have peace of mind knowing it is backed up elsewhere. However, not following this process can lead to costly consequences, leaving your business exposed.

To avoid this, follow the 3-2-1 rule:

–                Have three separate copies of your data
–                Store it on two different types of technology (Floppy disks etc)
–                Make sure one back-up is off-site (The Cloud)

 

At Matrix, we act as your ‘outsourced IT department’, providing help to businesses in Portsmouth, Fareham, Southampton and across the Hampshire region. To find out on how we can help with backing up your company data, please contact a member of our team on 01329 888444. Alternatively, email us at moreinfo@mtxit.com or complete the consultation form on our new website: https://www.mtxit.com.

 

Updating your browser is much more important than you imagine!

Updating your browser is much more important than you imagine!

A recent study shows that businesses that run older versions of operating systems and web browsers are more likely to fall victim to data breaches than those who update their software regularly.

BitSight, a security ratings company, found that 2,000 firms out of 35,000 from over 20 different industries were running on operating systems that are out of date. 8,500 of those companies were also running out-of-date internet browsers. Those that were running old software are twice as likely to be data breached than the others who were up-to-date.

The best and simplest way to combat this whilst reducing the risk is to consistently update your software and operating systems. Updating is easy to do, cost-free and isn’t remotely time consuming, so it is worthwhile keeping on top of your systems. Firms also alert businesses when a new update is out nowadays, so there shouldn’t be any risk of data breaches!

At Matrix, we act as your ‘outsourced IT department’, providing help to businesses in Portsmouth, Fareham, Southampton and across the Hampshire region. To find out more on updating your browser and software, please contact a member of our team on 01329 888444. Alternatively, email us at moreinfo@mtxit.com or complete the consultation form on our new website: https://www.mtxit.com.

Keeping your Employees Secure

Keeping your Employees Secure

Securing your employees within a business and keeping them safe is important, but you can also improve their trust at the same time by following these simple tips:

 

Get the appropriate technology to begin with. Make sure they have firewalls in place, anti-viruses activated, block spam and many more IT basics, this will keep them protected.

Keep your employees in the know. If there is a new ransomware out, let them know this and how they can prevent this from making a risk. If you’re conducting security checks, let them know this is happening.

Lay out your company expectations. Employees should be shown an IT policy and a social media policy so they know what they can and can’t do/post. This keeps both your company and its employees safe.

Get your employees to report anything suspicious. They will then be helping themselves out as well as their other colleagues and the company itself. This will be motivational as they will understand that they are a vital part of the business.

 

At Matrix, we act as your ‘outsourced IT department’, providing help to businesses in Portsmouth, Fareham, Southampton and across the Hampshire region. To find out more on how to keep your employees secured, please contact a member of our team on 01329 888444. Alternatively, email us at moreinfo@mtxit.com or complete the consultation form on our new website: https://www.mtxit.com.

 

Bringing your own device to work

Bringing your own device to work

BYOD stands for brings your own device. This is the practice of allowing the employees of your business to use their own computers, smartphones or other devices for work purposes. Many haven’t heard of (or understand) the benefits that this method can bring to your business.

 

Allowing BYOD in the workplace can bring some advantages:

 

Brings familiarity. Employees will know there way round their own phones which in turn can provide greater efficiency.

No need for training. If an employee is used to certain devices and your firm uses a different brand or model, they may need to be taught on how to use the equipment, which is time consuming. If they have their own device, they already know how to use it.

Saves your business money. If your employees prefer BYOD then it saves the need to buy company smartphones and computers.

 

At Matrix, we act as your ‘outsourced IT department’, providing help to businesses in Portsmouth, Fareham, Southampton and across the Hampshire region. To find out more on how BYOD can improve your business, please contact a member of our team on 01329 888444. Alternatively, email us at moreinfo@mtxit.com or complete the consultation form on our new website: https://www.mtxit.com.