Updating your browser is much more important than you imagine!

Updating your browser is much more important than you imagine!

A recent study shows that businesses that run older versions of operating systems and web browsers are more likely to fall victim to data breaches than those who update their software regularly.

BitSight, a security ratings company, found that 2,000 firms out of 35,000 from over 20 different industries were running on operating systems that are out of date. 8,500 of those companies were also running out-of-date internet browsers. Those that were running old software are twice as likely to be data breached than the others who were up-to-date.

The best and simplest way to combat this whilst reducing the risk is to consistently update your software and operating systems. Updating is easy to do, cost-free and isn’t remotely time consuming, so it is worthwhile keeping on top of your systems. Firms also alert businesses when a new update is out nowadays, so there shouldn’t be any risk of data breaches!

At Matrix, we act as your ‘outsourced IT department’, providing help to businesses in Portsmouth, Fareham, Southampton and across the Hampshire region. To find out more on updating your browser and software, please contact a member of our team on 01329 888444. Alternatively, email us at moreinfo@mtxit.com or complete the consultation form on our new website: https://www.mtxit.com.

Keeping your Employees Secure

Keeping your Employees Secure

Securing your employees within a business and keeping them safe is important, but you can also improve their trust at the same time by following these simple tips:

 

Get the appropriate technology to begin with. Make sure they have firewalls in place, anti-viruses activated, block spam and many more IT basics, this will keep them protected.

Keep your employees in the know. If there is a new ransomware out, let them know this and how they can prevent this from making a risk. If you’re conducting security checks, let them know this is happening.

Lay out your company expectations. Employees should be shown an IT policy and a social media policy so they know what they can and can’t do/post. This keeps both your company and its employees safe.

Get your employees to report anything suspicious. They will then be helping themselves out as well as their other colleagues and the company itself. This will be motivational as they will understand that they are a vital part of the business.

 

At Matrix, we act as your ‘outsourced IT department’, providing help to businesses in Portsmouth, Fareham, Southampton and across the Hampshire region. To find out more on how to keep your employees secured, please contact a member of our team on 01329 888444. Alternatively, email us at moreinfo@mtxit.com or complete the consultation form on our new website: https://www.mtxit.com.

 

Bringing your own device to work

Bringing your own device to work

BYOD stands for brings your own device. This is the practice of allowing the employees of your business to use their own computers, smartphones or other devices for work purposes. Many haven’t heard of (or understand) the benefits that this method can bring to your business.

 

Allowing BYOD in the workplace can bring some advantages:

 

Brings familiarity. Employees will know there way round their own phones which in turn can provide greater efficiency.

No need for training. If an employee is used to certain devices and your firm uses a different brand or model, they may need to be taught on how to use the equipment, which is time consuming. If they have their own device, they already know how to use it.

Saves your business money. If your employees prefer BYOD then it saves the need to buy company smartphones and computers.

 

At Matrix, we act as your ‘outsourced IT department’, providing help to businesses in Portsmouth, Fareham, Southampton and across the Hampshire region. To find out more on how BYOD can improve your business, please contact a member of our team on 01329 888444. Alternatively, email us at moreinfo@mtxit.com or complete the consultation form on our new website: https://www.mtxit.com.

5 Benefits of Microsoft Teams for your Business

5 Benefits of Microsoft Teams for your Business

Microsoft Teams is provided as a part of Microsoft Office 365 services. The idea is to provide a place where people can easily communicate and share data, outside of back-and-forth email methods, but within the secure environment of enterprise level computing. Here are the benefits it brings for your business.

 

Online Meetings. Never miss a meeting again with Microsoft Teams. You can host, live stream or even join in a conference call using the software, meeting your business needs (see what I did there).

Chat. Communicate with your team through the chat function, which makes sure you keep everyone in the know. Options to create a private or group chat are present whilst sharing files and co-authoring content is easier to do than ever before.

Phone System and Calling Plans. Receiving, making and transferring calls has never been easier. Through Microsoft Teams, you can do all of these through your phone, PC, Mac or mobile, whatever is easiest for you and your business.

Integrated Office 365 Apps. Every single app on Office 365 is built for easy access to other popular apps such as SharePoint and OneNote. Everything is integrated.

Customisation. You choose how your workplace looks, and what apps and services are the most important. Microsoft Teams allows you to put all these in one place. Organisation at its finest.

 

At Matrix, we act as your ‘outsourced IT department’, providing help to businesses in Portsmouth, Fareham, Southampton and across the Hampshire region. To find out more about Microsoft Teams and how it would benefit your business, please contact a member of our team on 01329 888444. Alternatively, email us at moreinfo@mtxit.com or complete the consultation form on our new website: https://www.mtxit.com.

Phishing & Smishing

Phishing & Smishing

 

Phishing is the attempt to obtain sensitive information such as usernames, passwords and credit card details often for malicious reasons. This is usually by disguising as a trustworthy entity or organisation in an email. Smishing is very similar. This is the attempt to obtain information such as usernames, passwords and credit card details often for malicious reasons in a text message instead. Both are very common scams right now in the world of technology.

These threats have been around for years, but cybercriminals are changing the way they use these tools to try and scam more and more people. Researchers have shown there are three main reasons as to why these techniques are still being used on victims – it is a low-cost, easy-to-use technique whilst worst of all, the technique still works, no matter what format it’s in.

At Matrix, we act as your ‘outsourced IT department’, providing help to businesses in Portsmouth, Fareham, Southampton and across the Hampshire region. To find out more about Phishing, Smishing and other scams out there, please contact a member of our team on 01329 888444. Alternatively, email us at moreinfo@mtxit.com or complete the consultation form on our new website: https://www.mtxit.com.

Making Tax Digital – Top Questions

Making Tax Digital – Top Questions

 

What is Making Tax Digital?

Making Tax Digital for Business is a key part of the government’s plans, with MTD coming into effect in April 2019. This means submitting manually is no longer an option – meaning the end of the annual tax return for millions. From April next year onwards, the ability to file VAT returns using the HMRC official website will be blocked and instead version 24 of Sage 50 will be the only software in use to comply with the new HRMC requirements.

 

How will this affect my business?

This will benefit your business in many ways. Recording and submitting VAT through accounting software like Sage, as opposed to relying on the traditional paper ledger practices, will reduce costs for businesses. Recent research has shown that small and medium sized organisations can save up to £17,000 per annum by using digital accounting software.

 

Why is this happening?

HMRC estimates that it currently loses around £9 billion a year through avoidable taxation errors. Through MTD, record keeping and automated VAT submissions, the scheme aims to close this tax gap, while also improving the efficiency and effectiveness of the submission process.

 

Why should I upgrade now if I’ve got until April next year?

Upgrading now isn’t necessary, but doing it early will give you and your business a head start, knowing that you are already compliant for when MTD comes into effect. Additionally, you will have to upgrade before April 2019 or you won’t be able to file your VAT returns in 2019 anyway.

 

At Matrix, we act as your ‘outsourced IT department’, providing help to businesses in Portsmouth, Fareham, Southampton and across the Hampshire region. To find out how MTD will affect your business, please contact a member of our team on 01329 888444. Alternatively, email us at moreinfo@mtxit.com or complete the consultation form on our new website: https://www.mtxit.com.

Why Migrate to the Cloud?

Why Migrate to the Cloud?

Here at Matrix IT, we are dedicated to helping you think through the process of moving applications from traditional data centres to modern cloud providers. The Cloud is one area where we can make a real difference. We will guide you through the decision-making process to ascertain whether, or not, the Cloud is right for you. By migrating to the Cloud you will achieve:

 

Resilience. As redundant systems in the Cloud help create enterprise-wide availability, tremendously benefiting your business continuity.

Scalability. Affordably scale your IT operations in tandem with your organisational growth. Through Cloud computing you can achieve a very high level of scaling; this level of scaling without the need of major integration projects.

Accessibility. Discern and discard the limitation of disparate client server environments and enjoy access to the latest data, systems and applications from any computer, anywhere, anytime of the day or night is the motto of Cloud computing.

Cost Savings. Eliminate unnecessary capital expenditures and budget-destroying hardware refreshes.

 

At Matrix, we act as your ‘outsourced IT department’, providing help to businesses in Portsmouth, Fareham, Southampton and across the Hampshire region. To find out how migrating to the cloud will benefit your specific business, please contact a member of our team on 01329 888444. Alternatively, email us at moreinfo@mtxit.com or complete the consultation form on our new website: https://www.mtxit.com.

Cybersecurity Checklist for Summer

Cybersecurity Checklist for Summer

Summer is just around the corner and to make sure you get the most out of it, we will provide you with the best five tips on how to stay safe in the warm weather in terms of cybersecurity.

 

Fraudulent hotel websites. If you’re planning to go on holiday this summer, try and book it directly through one of the travel companies. Third parties may seem cheaper but this might be for a reason – to scam you. Be careful when using third parties.

Don’t over-publicise it. It’s great to let your friends know where you’re going on holiday, but make sure not to put specific dates on places like Facebook and other social media websites. This leads to the world knowing some important information. How well do you know everyone in your contacts?

Monitor your children. With school finished for summer and your children having more spare time than ever before, be careful to check regularly that they are safe online. This could mean limiting the amount of hours they spend on their devices or what specific types of pages they access.

Public WiFi Networks. It is always handy when there is a hotspot to save your data. However, ensuring you do not access apps or websites containing important information on Public networks is vital. Cybercriminals target these sorts of places.

Most Importantly Enjoy Yourself! Once everything is in place, enjoy your summer. It’s time to relax!

 

At Matrix, we act as your ‘outsourced IT department’, providing help to businesses in Portsmouth, Fareham, Southampton and across the Hampshire region. To find out how we can help your business with our services, please contact a member of our team on 01329 888444. Alternatively, email us at moreinfo@mtxit.com or complete the consultation form on our new website: https://www.mtxit.com.

Why Outsource your IT Department?

Why Outsource your IT Department?

Choosing to outsource IT support can be beneficial to any sized business, as long as you choose the right company. This allows you to focus on running your business in day-to-day circumstances without worrying about the IT and at Matrix, we will sort and maintain the IT part for you. What benefits will this bring to your company though?

 

If something goes wrong, it will be identified immediately with our 24/7 system monitoring, meaning your IT will always be up and running. You will have peace of mind due to better security, meaning your systems and data stay safe. Along with this comes all the nitty gritty extras, including VoIP solutions, Cloud services and a range of other resources.

At Matrix, we act as your ‘outsourced IT department’, providing help to businesses in Portsmouth, Fareham, Southampton and across the Hampshire region. To find out how we can help your business, please contact a member of our team on 01329 888444. Alternatively, email us at moreinfo@mtxit.com or complete the consultation form on our new website: https://www.mtxit.com.

Working Remotely and the Risks Involved

Working Remotely and the Risks Involved

Working remotely is easier than ever before. The Cloud is now part of our everyday lives at work and at home. It is becoming a popular solution as bandwidth and internet connections become quicker and more stable proving very beneficial to many business’. However, there are still risks of working remotely that you still need to be wary about:

 

– The Cloud and WiFi. Wireless internet access is available mostly everywhere now so you can connect from anywhere you like. However, using public WiFi is a danger due to many networks being unsecured, making it a prime target for potential hackers. Be careful what information you type in and what apps you access when on public WiFi hotspots.

– Losing your devices. If a device is lost or stolen, the chances are your work will be lost unless it is saved to the right places. Also, if your device gets in the wrong hands, important information can be exploited. Make sure you have a back-up of your work just in case the worst-case scenario happens.

– Employee Efficiency. If one of your workers is constantly working remotely, how can you be sure that they’re getting all their work done? Having a workforce that constantly works remotely does not always bring benefits or success. Be sure to check their progress and when they last accessed certain documents to make sure you are getting the most out of your team.

At Matrix, we act as your ‘outsourced IT department’, providing help to businesses in Portsmouth, Fareham, Southampton and across the Hampshire region. To find out more on how working remotely will affect your specific business, please contact a member of our team on 01329 888444. Alternatively, email us at moreinfo@mtxit.com or complete the consultation form on our new website: https://www.mtxit.com.